Work With Us
Let’s start planning one of the most memorable day of your lives! Whether you are looking for a complete package with all the bells and whistles or just management on the day of, we can do it all!
The Socialite
DAY OF COORDINATION
For the client who has planned every aspect of their event and simply requires onsite management of the day. This package begins two months prior to the event and includes scheduled communication from the Pearls Event team. See below for the full breakdown!
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Process begins 2 months prior to the event.
Produce a comprehensive and complete timeline for the event(s) – and share it with all vendors 10 days prior to wedding.
Full venue walk-through prior to the wedding.
Communicate with musicians on ceremony and reception song selections and cueing wedding party for processional, recessional and reception.
We will provide up to three coordinators on the wedding day.
Managing all vendors (confirming arrival, set up time, services, and balances).
Reviewing all vendor contracts to ensure they are delivering as promised.
Managing and Attending to all need for the Bride, Groom, Bridal Party, Families, and Guests. (Create Group chats with Bridal Party and Family).
Hours of service will be dependent on the event timings.
Facilitate the wedding ceremony
Oversee photo sessions (Getting Ready, First Look, Bridal Party, Family)
Check for any items necessary to properly conduct the ceremony
Coordinate transportation arrangements (Shuttles to and from the venue)
Set up any stationary (Welcome signs, place cards, seating chart, guest book, etc.)
The Royalty Bash
FULL-SERVICE PACKAGE
For the client who has a demanding career, a full social calendar, or simply wants to employ a coordinator to “make it happen” Pearls Event and Co. offers “The Royalty Bash.” We keep you on track, coordinate scheduling, conceptualize a personalized design, manage logistics, and answer any questions along the way.
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Budget development, prioritization and management.
Develop a detailed and individualized checklist to follow for each month.
Securing your ideal venue - contract negotiation & review
Pairing you with and securing the right team of vendors:
Identify professional vendors within each category, based on your budget and stylistic needs to Verify vendor availability
Pull customized proposals, as needed
Arrange and attend vendor meeting(s) – based on availability.
Contract review & negotiation
Vendor payment schedule & alerts
Assist in choosing wedding design
Recommendations and guidance on all vendors
Weekly Check In Calls and/or Email updates
Design / Creativity
Ensure design cohesiveness for each event
Assist with: linen selection, invitation & paper elements, rental items, props, gown & attire planning, cake design, menu tasting & selection and/or favors/gift planning
Assistance with Mood Board
Logistics/ Day of Coordination
Produce a comprehensive and complete timeline for the event(s).
Full venue walk-through prior to the wedding.
Communicate with musicians on ceremony and reception song selections and cueing wedding party for processional, recessional, and reception.
We will provide up to three coordinators on the wedding day.
Managing all vendors (confirming arrival, set up time, services, and balances).
Reviewing all vendor contracts to ensure they are delivering as promised.
Managing and Attending to all need for the Bride, Groom, Bridal Party, Families, and Guests. o Hours of service will be dependent on the event timings.
Facilitate the wedding ceremony
Check for any items necessary to properly conduct the ceremony
Coordinate transportation arrangements (Shuttles to and from the venue)
The Grandiose Soiree
CUSTOM PACKAGE
For the client who would like to plan certain aspects of their Event but are interested in assistance with Design, Décor, Vendors, or Logistics. This package is ideal for the client who has already confirmed their Venue and is seeking guidance with conceptualizing the event, unlimited professional advice during planning, and management of all events. Please see below for the breakdown!
**Venue selection is not included in this package**
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Budget development, prioritization and management.
Develop a detailed and individualized checklist to follow for each month.
Pairing you with and securing the right team of vendors:
Identify professional vendors within each category, based on your budget and stylistic needs to Verify vendor availability
Pull customized proposals, as needed
Arrange and attend vendor meeting(s) – based on availability.
Contract review & negotiation
Vendor payment schedule & alerts
Assist in choosing wedding design
Recommendations and guidance on all vendors
Weekly Check In Calls and/or Email updates
Design / Creativity
Ensure design cohesiveness for each event
Assist with: linen selection, invitation & paper elements, rental items, props, gown & attire planning, cake design, menu tasting & selection and/or favors/gift planning
Assistance with Mood Board
Logistics/ Day of Coordination
Produce a comprehensive and complete timeline for the event(s).
Full venue walk-through prior to the wedding.
Communicate with musicians on ceremony and reception song selections and cueing wedding party for processional, recessional and reception.
We will provide up to three coordinators on the wedding day.
Managing all vendors (confirming arrival, set up time, services, and balances).
Reviewing all vendor contracts to ensure they are delivering as promised.
Managing and Attending to all needs for the Bride, Groom, Bridal Party, Families, and Guests. Hours of service will be dependent on the event timings.
Facilitate the wedding ceremony
Check for any items necessary to properly conduct the ceremony
Coordinate transportation arrangements (Shuttles to and from the venue)
